A board management tool lets board members to collaborate and share documents without difficulty prior to or after meetings. A more efficient way to communicate between boards, and the ability to examine documents and other material prior to the meeting means that boards are better prepared for their meetings and they can take decisions quickly and efficiently.
Board directors used to rely on paper-based and electronic tools that were not designed to control the flow of information in board meetings. These outdated methods often lead to inefficiencies, lack of clarity about meeting expectations, and disengaged board members. Board management software is helping organizations transition from paper to digital, improve efficiency in meeting preparation and execution, and increase efficiency between meetings.
When deciding on the best board portal for your company, consider what features are most valuable to you. If you’re looking to simplify the process of scheduling your meetings for instance, you should look for solutions that have simple visual calendar tools. If you’re looking to hold virtual video conferences, you should choose a solution with high-quality video conferencing capabilities and document synchronization.
If you’re planning to facilitate discussions during a virtual meeting, be certain that the solution you choose to use has polling and discussion tools. The ability to ask questions and receive immediate responses from other board members is an effective feature that can help you lead the right discussions during the meeting. Nonprofit boards will be able to be able to create minutes of their meetings and then approve them following the meeting.